How to Order GCMS Notes Canada: An Exhaustive Guide

Order GCMS Notes Canada
Order GCMS Notes Canada


For all the persons who are attempting to get citizenship of Canada, the knowledge needed to Order GCMS Notes Canada is crucial. This is because it is a sure way of obtaining information of the status of the application on the IRCC system, and thus taking the requisite steps. In this article, we provide an exhaustive guide to the whole process of how to order GCMS Notes. We also discuss the GCMS Notes Processing Time, along with some tips on how to analyze the information.

Also Read:- How to Get GCMS Notes Faster

What you need to know before you Order GCMS Notes Canada?

Before we look at the process to Order GCMS Notes Canada, we need to understand their nature itself. The Global Case Management System is a system which is used to process applications made by individuals for citizenship and immigration, and various types of visas. These visas include visas for students, tourists as well as other programs. 

The system would contain a detailed record of all the files concerning the applicants. This would include correspondence from and to the IRCC, which is the Immigration, Refugees and Citizenship Canada. It would also have the documents received from the applicant, as well as the files created in the process of review by the immigration officers. 

What does the law say?

The GCMS Notes are a right of the citizens under the Access to Information and Privacy Act. ATIP is a federal law, and it is the right of all Canadian citizens and permanent residents in the country to requisition access to information under any government department under this law. In case the concerned individual is neither a citizen nor a permanent resident, they may Order GCMS Notes Canada as per different procedures. 

What is the best time to apply for GCMS Notes?

The ideal time to apply for GCMS Notes depends upon the nature of the application as well as its progress within the bureaucracy. It may be noted that there is no restriction on the number of times that you can Order GCMS Notes Canada. You may consider the following factors when you are deciding when to Order GCMS Notes Canada for best

Application Delays: 

In case the application is delayed beyond the expected processing time, and that too for a significant duration, you would be well advised to apply for the GCMS Notes. Doing this will give you explanations in to why the delay is happening. Thus, you will be able to handle the issues or concerns appropriately.

Application Refusal:

There can be situations in which your application for citizenship, or immigration status gets rejected. In that case, getting hold of the GCMS Notes can offer you a meaningful perspective in to why the immigration officer took the decision. You will clearly understand the grounds for refusal, and thus, be able to prepare a more suitable proposal the next time around. 

Applications for Permanent Residence:

In the case of applications for Permanent Residence, it is said that the applicant should Order GCMS Notes Canada as soon as the application clears the R10 check stage. 

Who is eligible to apply for GCMS Notes?

All the individuals who have submitted an application for immigration, or for visa, are entitled to Order GCMS Notes Canada. This would people whose application is for a study or work permit, permanent residency or a different type of immigration. 

Thus, the people who can apply for GCMS Notes include:

Applicants: The main applicant who has submitted the application for visa can file a request for GCMS Notes.

Authorised representatives: The applicant can authorise some individuals to act on their behalf. This includes service professionals such as lawyers or immigration consultants. They may request the GCMS Notes on behalf of the client. 

Why are GCMS Notes Important?

Insight into the Process: GCMS Notes offer transparency into the decision-making process of immigration officers. They provide a clear overview of how your application has been reviewed and assessed.

Identifying Issues: In case of application denials or delays, GCMS Notes can be instrumental in identifying the specific reasons behind these decisions. This information is invaluable for rectifying mistakes or addressing concerns in subsequent applications.

Legal Documentation: GCMS Notes serve as official documentation of your immigration file. They can be crucial if you ever need to seek legal assistance or appeal a decision.

Peace of Mind: Having access to GCMS Notes can provide peace of mind for applicants. It allows them to be informed and engaged throughout the immigration process.

Tips for Effectively Using GCMS Notes

Once you decide to Order GCMS Notes Canada, and receive them, you also need to be aware of how to handle them:

Thorough Examination: Read through the notes meticulously. Pay attention to details, including dates, names, and specific comments made by immigration officers.

Seek Professional Advice: If you encounter technical jargon or require clarification on certain points, consult with an immigration consultant or lawyer. They can provide valuable insights and help you navigate any complexities.

Addressing Concerns: If you find discrepancies or issues in the GCMS Notes, take appropriate steps to address them. This may involve filing an appeal, submitting additional documentation, or seeking legal advice.

Maintain Professionalism: If you have an authorized representative handling your case, maintain open communication and professionalism throughout the process. They can be instrumental in interpreting and acting upon the information contained in the files, after you Order GCMS Notes Canada.

Steps to gather GCMS Notes

Provided below is a detailed guide on how to Order GCMS Notes Canada:

Familiarize Yourself with GCMS Notes

GCMS notes are official records maintained by Immigration, Refugees and Citizenship Canada (IRCC) and can be obtained through an Access to Information and Privacy (ATIP) request. These notes contain details stored in IRCC’s Global Case Management System, including how your application is being processed, assessments by officers, and other pertinent information related to your application.

Check Your Eligibility

To ask for a GCMS note, you need to have a pending application with either IRCC or the Canadian Border Services Agency (CBSA) that has successfully passed the R-10 completeness stage. Eligible individuals include Canadian citizens, permanent residents, those living in Canada, or applicants outside Canada who have a representative that is a Canadian citizen or permanent resident.

Choose the Right Time for Your Request

It’s recommended to wait until your application has cleared the R-10 completeness check before seeking GCMS notes. While you can request them at any point, waiting allows for more detailed notes, giving you a better grasp of the progress of your application.

Collect Necessary Information

Before making your request, gather essential details such as your complete name, birth date, address, application number, Unique Client Identifier (UCI), and any other identification numbers provided by IRCC during the application process.

Submit Your Request

Depending on your location, you can either directly submit an Access to Information and Privacy (ATIP) request to IRCC or, if you’re outside of Canada, you can engage the services of an immigration consultant or lawyer. The request can be made for GCMS Notes online or sent by mail through official IRCC channels.

Cover the Processing Fee

For an ATIP request, there’s a processing fee which includes the cost to Order GCMS Notes Canada. If you’re sending the request by mail, be sure to include a cheque or money order to cover this GCMS Notes Canada fees. 

Wait for a Response

After you’ve submitted your request and paid the fee, give it some time for a response. If you haven’t heard back within 30 days, consider following up with the ATIP division of the department.

Examine Your GCMS Notes

Once you receive your GCMS notes, take a close look. Pay special attention to the observations, assessments, and decisions made by immigration officers, as well as information about the officers themselves. These notes offer valuable insights into the progress of your application and can help pinpoint any potential concerns or areas needing attention. 

Seek Expert Advice (if Necessary)

If you encounter complex information or have doubts about the content of your GCMS notes, it’s advisable to seek guidance from a professional immigration consultant or lawyer. They can help you accurately interpret the notes and provide direction for your next steps. 

GCMS Notes Processing Time

As per legislation, the processing time for GCMS Notes is 30 days. However, the processing time can vary, and it depends upon various factor. These include the volume of requests for GCMS Notes IRCC receives, as well as the complexity of the specific case. It can take between 30 to 60 days to receive the GCMS Notes after the request has been filed.


In this article, we have provided a comprehensive guide on how to Order GCMS Notes Canada, what are the uses of the Notes, and who are the authorized personnel who can handle these documents. We hope that you will find the answers to your doubts and queries here. Protection Status